TruqBox - Receipt Management SaaS
AI-powered expense tracking solution for trucking companies
Dashboard Overview
Main dashboard showing recent receipts, pending approvals, and quick access to all key features
Quick Stats
Real-time overview of receipts, approvals, and expenses
Navigation Menu
Easy access to all modules and user management
Recent Activity
Latest receipts and pending actions at a glance
Receipt Management
Comprehensive interface for uploading, reviewing, and processing expense receipts
Batch Processing
Handle multiple receipts simultaneously with bulk actions
AI Categorization
Automatic category assignment based on vendor and amount
Status Tracking
Visual indicators for pending, approved, and completed receipts
Analytics & Reporting
Advanced analytics with visual charts and export capabilities for financial reporting
Expense Trends
Visual charts showing spending patterns over time
Category Breakdown
Pie charts and graphs for expense categorization
Export Options
CSV, PDF, and QuickBooks integration for accounting
Mobile Receipt Capture - Telegram Bot
Driver-friendly mobile interface for quick receipt uploads on the go in Telegram app
Camera Integration
Direct camera access for instant receipt capture
Offline Support
Upload receipts even without internet connection
Driver Dashboard
Simplified interface optimized for mobile use
The Solution
TruqBox is a cloud-based SaaS platform that automates receipt management using AI/OCR technology. Drivers snap photos of receipts, and the system automatically extracts, categorizes, and processes expense data in real-time.
Key Features
Mobile Receipt Capture
Drivers upload receipts via mobile app with automatic image enhancement and validation.
AI/OCR Processing
Automated data extraction for amount, date, vendor, and category with 95%+ accuracy.
Role-based Access
Multi-tier permissions for drivers, managers, and accountants with audit trails.
Real-time Analytics
Dashboard with expense trends, category breakdowns, and tax-ready reports.
Smart Categorization
AI automatically categorizes expenses (fuel, maintenance, tolls, meals) based on patterns.
QuickBooks Integration
Seamless sync with accounting software for automated bookkeeping.
Technical Implementation
Technology Stack
Backend
Database & Cache
AI/OCR & Storage
Authentication
Infrastructure
Frontend
System Architecture
- Microservices architecture with API Gateway pattern
- JWT-based authentication with Keycloak identity provider
- Asynchronous processing for OCR tasks using message queues
- Redis cache for frequently accessed expense data and user sessions
- S3-compatible storage for receipt images with lifecycle policies
Receipt Processing Flow
- Driver uploads receipt image → stored in S3 bucket
- OCR service processes image → extracts text and data fields
- AI categorization engine analyzes vendor and amount patterns
- Data validation and normalization for accounting standards
- Real-time dashboard updates and notification triggers
Security & Compliance
- End-to-end encryption for sensitive financial data
- GDPR-compliant data handling and retention policies
- RBAC with fine-grained permissions for multi-tenant isolation
- Audit logging for all financial transactions and user actions
Results & Impact
TruqBox transformed expense management for small to medium trucking companies, providing enterprise-grade automation at an affordable SaaS price point.
- Reduced administrative overhead from 15 hours to 1 hour per truck monthly
- Eliminated paper receipt storage with digital archiving compliance
- Improved driver satisfaction with instant receipt submission and faster payments
- Enabled real-time expense tracking for better financial decision-making
- Scalable architecture supporting multiple companies with data isolation
Future Roadmap
The MVP success positioned TruqBox for expansion into full Transportation Management System (TMS) capabilities, including dispatch automation, load tracking, and advanced analytics for small US-based trucking companies.